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Code of Conduct
Introduction
This Code of Conduct covers a wide range of business
practices and procedures. It does not cover every issue that may arise,
but it sets out basic principles to guide all employees, officers and
directors of the Company. All of our employees, officers and directors
must conduct themselves accordingly and seek to avoid even the
appearance of improper behavior. The Code should also be provided to
and followed by the Company’s agents and representatives, including
consultants.
If a law conflicts with a policy in this
Code, you must comply with the law. If you have any questions about
these conflicts, you should ask your supervisor how to handle the
situation. Regardless, you should always seek to act in accordance with
the ethical standards described in this Code.
Those
who violate the standards in this Code will be subject to disciplinary
action, up to and including termination of employment.
If you are in a situation which you believe may violate
or lead to a violation of this Code, follow the guidelines described
under the heading “Compliance Procedures” in this Code.
Compliance with Laws, Rules
and Regulations
Obeying the law, both in letter and in spirit, is the
foundation on which this Company’s ethical standards are built. All
employees, officers and directors must respect and obey the laws of the
cities, states and countries in which we operate. Although not all of
you are expected to know the details of these laws, it is important to
know enough to determine when to seek advice from supervisors, managers
or other appropriate personnel.
If requested, the Company will hold
information and training sessions to promote compliance with laws, rules
and regulations, including insider-trading laws.
Conflicts of Interest
A “conflict of interest” exists when a person’s private
interest interferes in any way with the interests of the Company. A
conflict situation can arise when an employee, officer or director takes
actions or has interests that may make it difficult to perform his or
her Company work objectively and effectively. Conflicts of interests
may also arise when an employee, officer or director, or members of his
or her family, receives improper personal benefits as a result of his or
her position in the Company. Loans to, or guarantees of obligations of,
employees and their family members may create conflicts of interest.
It is almost always a conflict of
interest for a Company employee to work simultaneously for a competitor,
customer or supplier. Unless approval is obtained from the Board of
Directors, you are not allowed to work for a competitor as a consultant
or board member. The best policy is to avoid any direct or indirect
business connection with our customers, suppliers or competitors, except
on our behalf. Unless the Board of Directors approves a conflict after
being provided with complete disclosure of such conflict and after fully
reviewing such conflict, conflicts of interest are prohibited as a
matter of Company policy. Conflicts of interest may not always be
clear-cut, so if you have a question, you should consult with your
supervisor or higher levels of management. Any employee, officer or
director who becomes aware of a conflict or potential conflict should
bring it to the attention of a supervisor, manager or other appropriate
personnel or consult the procedures described under the heading
“Compliance Procedures” in this Code.
Corporate Opportunities
Employees,
officers and directors are prohibited from taking for themselves
personally opportunities that are discovered through the use of
corporate property, information or position without the consent of the
Board of Directors. No employee may use corporate property, information
or position without the consent of the Board of Directors. No employee
may use corporate property, information, or position for improper
personal gain, and no employee may compete with the Company, directly or
indirectly. Employees, officers and directors owe a duty to the Company
to advance its legitimate interests when the opportunity to do so arise.
Competition and Fair Dealing
We seek to outperform our competition fairly and
honestly. Stealing proprietary information, possessing trade secret
information that was obtained without the owner’s consent, or inducing
such disclosures by past or present employees of other companies is
prohibited. Each employee should endeavor to respect the rights of and
deal fairly with the Company’s customers, suppliers, competitors and
employees. No employee should take unfair advantage of anyone through
manipulation, concealment, abuse of privileged information,
misrepresentation of material facts, or any other intentional
unfair-dealing practice.
The purpose of business entertainment and
gifts in a commercial setting is to create good will and sound working
relationships, not to gain unfair advantage with customers. No gift or
entertainment should ever be offered, given, provided or accepted by any
Company employee, family member of an employee or agent unless it: (1)
is not a cash gift, (2) is consistent with customary business practices,
(3) is not excessive in value, (4) cannot be construed as a bribe or
payoff and (5) does not violate any laws or regulations. Please discuss
with your supervisor any gifts or proposed gifts which you are not
certain are appropriate.
Discrimination and
Harassment
The diversity of the Company’s employees is a tremendous
asset. We are firmly committed to provided equal opportunity in all
aspects of employment and will not tolerate any illegal discrimination
or harassment of any kind. Examples include derogatory comments based
on racial or ethnic characteristics and unwelcome sexual advances.
Record-Keeping
The Company requires honest and accurate recording and
reporting of information in order to make responsible business
decisions. For example, only the true and actual number of hours worked
should be reported.
Many employees regularly use business
expense accounts, which must be documented and recorded accurately. If
you are not sure whether a certain expense is legitimate, ask your
supervisor or your controller.
All of the Company’s books, records,
accounts and financial statements must be maintained in reasonable
detail, must appropriately reflect the Company’s transactions and must
conform both to applicable legal requirements and to the Company’s
system of internal controls. Unrecorded or “off the books” funds or
assets should not be maintained unless permitted by applicable law or
regulation.
Business records and communications often
become public, and we should avoid exaggeration, derogatory remarks,
guesswork, or inappropriate characterizations of people and companies
that can be misunderstood. This applies equally to e-mail, internal
memos, and formal reports. (Records should always be retained or
destroyed according to the Company’s record retention policies.) In
accordance with those policies, in the event of litigation or
governmental investigation, please consult your supervisor or higher
levels of management.
Payments to Government
Personnel
The U.S. Foreign Corrupt Practices Act
prohibits giving anything of value, directly or indirectly, to officials
of foreign governments or foreign political candidates in order to
obtain or retain business. It is strictly prohibited to make illegal
payments to government officials of any country.
In addition, the U.S. government has a
number of laws and regulations regarding business gratuities that may be
accepted by U.S. government personnel. The promise, offer or delivery
to an official or employee of the U.S. government of a gift, favor or
other gratuity in violation of these rules would not only violate
Company policy but could also be a criminal offense. State and local
governments, as well as foreign governments, may have similar rules.
Your supervisor or higher levels of the Company’s management can provide
guidance to you in this area.
Public Reporting
The Company is a public company and, as a
result, files periodic reports and other documents with the Securities
and Exchange Commission (the “SEC”) and the automated quotation system
on which the Company’s securities are listed. The Company also issues
press releases and makes other public statements that include financial
and other information about its business, financial condition and
results of operations. The Company endeavors to make full, fair,
accurate, timely and understandable disclosure in the reports and
documents that it files with, or submits to, the SEC and in its press
releases and public communications.
The Company requires cooperation and
open communication with its internal and outside auditors. It is
illegal to take any action to fraudulently influence, coerce,
manipulate, or mislead any internal or external auditor engaged in the
performance of an audit of the Company’s financial statements.
The laws and regulations applicable to
filings made with the SEC, including those applicable to accounting
matters, are complex. While the ultimate responsibility for the
information included in these reports rests with senior management,
numerous other employees participate in the preparation of these reports
or provide information included in these reports. The Company maintains
disclosure controls and procedures to ensure that the information
included in the reports that it files or submits to the SEC is collected
and communicated to senior management in order to permit timely
disclosure of the required information.
If you are requested to provide, review
or certify information in connection with our disclosure controls and
procedures, you must provide the requested information and otherwise
respond in a full, accurate and timely manner. Moreover, even in the
absence of a specific request, you should report any significant
information that you believe should be considered for disclosure in the
Company's reports to the SEC.
If you
have any questions or are uncertain as
to how our disclosure controls and procedures may apply in a specific
circumstance, promptly contact your supervisor or higher levels of
management. You should ask questions and seek advice. Additional
information regarding how to report your questions or concerns is
included below in this Code under the headings “Reporting Any Illegal or
Unethical Behavior” and “Compliance Procedures”.
Waivers and Accountability
Any waiver of this Code for executive officers or
directors may be made only by the Board of Directors and must be
promptly disclosed, along with the reasons for the waiver, to
shareholders as required by law or the listing requirements of the
National Association of Securities Dealers, Inc. Any waiver of this
Code for any other employees may be made only by an appropriate Company
officer, and then only under special circumstances.
The Board of Directors is responsible for
applying this Code to specific situations in which questions are
presented to it and has the authority to interpret this Code in any
particular situation. If you become aware of any existing or potential
violation of this Code, you are required to promptly notify the
appropriate individual or individuals identified in this Code. Failure
to do so is itself a violation of this Code.
The Board of Directors shall determine, or designate
appropriate persons to determine, actions that it considers appropriate
to investigate any alleged violations of this Code reported to it and to
enforce this Code with respect to any violations. Such actions shall be
reasonably designed to deter wrongdoing and to promote accountability
for adherence to the Code and shall include notice to the individual
involved that the Board of Directors has determined that there has been
a violation, censure by the board, demotion or re-assignment of the
individual involved, suspension with or without pay or benefits (as
determined by the Board) and termination of the individual’s
employment. In determining what action is appropriate in a particular
case, the Board of Directors or such designee shall take into account
all relevant information, including the nature and severity of the
violation, whether the violation was a single occurrence or repeated
occurrences, whether the violation appears to have been intentional or
inadvertent, whether the individual in question had been advised prior
to the violation as to the proper course of action and whether or not
the individual in question had committed other violations in the past.
Reporting Any Illegal or
Unethical Behavior
Employees are encouraged to talk to supervisors, managers
or other appropriate personnel about observed illegal or unethical
behavior and when in doubt about the best course of action in a
particular situation. The Company keeps all reports confidential, and
it is the policy of the Company not to allow retaliation for reports of
misconduct by others made in good faith by employees. Employees are
expected to cooperate in internal investigations of misconduct.
Employees must read the procedures established by the Audit Committee of
the Board of Directors for (1) the receipt, retention, and treatment of
complaints received by the Company regarding accounting, internal
accounting controls, or auditing matters and (2) the confidential,
anonymous submission by employees of concerns regarding questionable
accounting or auditing matters. Any employee may submit a good faith
concern regarding questionable accounting or auditing matters without
fear of dismissal or retaliation of any kind.
Compliance Procedures
We must all work to ensure prompt and consistent action
against violations of this Code. However, in some situations it is
difficult to know if a violation has occurred. Since we cannot
anticipate every situation that will arise, it is important that we have
a way to approach a new question or problem. These are the steps to
keep in mind:
· Make
sure you have all the facts. In order to
reach the right solutions, we must be as fully informed as possible.
· Ask
yourself: What specifically am I being asked to do? Does it seem
unethical or improper? This will enable you
to focus on the specific question you are faced with, and the
alternative you have. Use your judgment and common sense; if something
seems unethical or improper, it probably is.
· Clarify
your responsibility and role. In most
situations, there is shared responsibility. Are your colleagues
informed? It may help to get others involved and discuss the problem.
· Discuss
the problem with your supervisor. This is the
basic guidance for all situations. In many cases, your supervisor will
be more knowledgeable about the question, and will appreciate being
brought into the decision-making process. Remember that it is your
supervisor’s responsibility to help solve problems.
· Seek
help from Company resources. In the rare case
where it may not be appropriate to discuss an issue with your
supervisor, or where you do not feel comfortable approaching your
supervisor with your question, discuss it locally with your Office
Manager or your Human Resources Manager.
· You
may report ethical violations in confidence and without fear of
retaliation. If your situation requires that
your identity be kept secret, your anonymity will be protected. The
Company does not permit retaliation of any kind against employees for
good faith reports of ethical violations.
· Always
ask first, act later: If you are unsure of
what to do in any situation, seek guidance before you act.
Conclusion
The Company’s good
name and reputation depend, to a very large extent, upon its employees,
officers and directors taking personal responsibility for maintaining
and adhering to the policies and guidelines set forth in this Code.
Your business conduct on behalf of the Company must be guided by the
policies and guidelines set forth in this Code.
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